Athletic Event Permit Application

Please use this form to apply for an athletic permit. This is an application only. After submitting this form you will need to upload several documents. All documents must be provided before an application is approved. Once approved, you will receive a link to a payment form for the $150 permit fee. A permit will only issued after paperwork and payment are submitted. If you have questions, please email Stephanie Petersen.

Comments

This field is for validation purposes and should be left unchanged.

Name of athletic event(Required)

Event date(Required)

Race start time(Required)

Race end time(Required)

Organization name(Required)

Organization address(Required)

Address line 1 Address line 2 City State ZIP Code

Name of organization's authorized representative(Required)

First Last

Role with organization(Required)

Phone(Required)

Cell phone(Required)

Please provide a cell phone number that can be used in case of event day issues or questions.

Email(Required)

Name of event coordinator

Include name and contact information for an event coordinator if different than authorized representative.

First Last

Coordinator phone

Coordinator cell phone

Please provide a cell phone number that can be used in case of event day issues or questions.

Coordinator email

Estimated maximum number of participants(Required)

Please enter a number from 1 to 7500.

Lane closure

Do you need a road lane closed for your race?

Lane closure details

If yes, which lane do you need closed? Please select below.

Lane closure start time

Lane closure end time

Visitor Center gate

Do you need the gate between Visitor Center parking lots open for event setup and/or teardown?

Required documents

You will need to upload the following documents to a secure Box folder. A link will be provided in the confirmation email after you submit this application. If you are not providing one of these documents, please include a brief explanation why in the box below.

Document list(Required)

Please check the documents you will upload after submitting this form. A link to a secure Box folder will be provided in the confirmation email after you submit this application.

Event map

Certificate of insurance

First aid plan

Volunteer plan

Water stand locations

Portable toilet locations

Documents not provided

Explain which documents are not provided, and why.

Agreement

By providing the information below, you confirm you are the event organization's authorized representative and you have read and agree to follow the guidelines in the Arboretum Athletic Events Policy.

Full name(Required)

Title(Required)

Agreement date(Required)